Splits and Order Sharing

  • Created:
  • / Author: Mai Dowdie

SPLITS AND ORDER SHARING

What are splits?

Splits allow Members under The People 2.0 umbrella work together sharing orders and registered employees.

Why Are They Useful?

Splits allow members to take on additional business that:

  • Might be in a different geographical location
  • Expand the types of jobs you can recruit for, skill trade, clerical, general labour etc.
  • Help members fill large orders and retain business with clients

Splits are also great if one Member has a large pool of applicants available to work, however may not have open assignments/orders. Instead of potentially losing these candidates, they can be placed on assignment as a split which gives you the benefit of still earning a margin percentage for each person placed on a split assignment.

Customer Member:

They are the Member who have the opened orders and requires staffing assistance.

Employee Member:

They are the Members who have the available and qualified workers.

Steps:

Find a Member:

You can contact People 2.0 and speak to our Client Services team, we are able to assist you with finding the best member to contact.

Discuss the details:

Once you have established a Member that would be able to assist with your recruitment needs, you should contact them and introduce yourself, explain you are a People 2.0 Member who is interested in sharing/splitting open order(s).

Discuss the details of the job such as: (You do not have to disclose your client’s name)

  • Locations
  • Duties
  • Shifts
  • Start Date
  • Length of assignment
  • Pay rate
  • Industry type: General Labour, Clerical and Skill Trade

Recommendation: People 2.0 recommends a written agreement be established between both members, the Employee Member and Customer Member. This agreement can outline the agreed upon margin percentage to be split and the term length of agreement.

Once the agreed upon split term is completed, please email Client Services with the person’s name, split end date, SIN, and customer member the person was lent to.

How Much Should the Margin Percentage Be?

People 2.0 does not have rules or part-take in negotiations regarding margin percentages on split. Splits are to be negotiated between Members; percentage agreed upon is to be documented in the order tracking/split sheet that is sent to People 2.0.

Margin splits can be 50/50, 60/40, 80/20 whatever both parties have agreed upon.

Review Candidate Details:

Splits/Order Sharing have two parties: Employee Member and Customer Member, when an Employee Member forwards a candidate to the Customer Member, they are able to contact the candidate and go over the position details with them. If the Customer Member feels the individual would not be the right candidate, they need to communicate this to the Employee Member.

Order Sharing/Tracking Sheet:

If candidate is good to move forward with, the Employee member is required to submit an Order Sharing/Tracking Sheet to the Customer Member via email and include The TSE Member Relations Team. Carefully complete the order sharing/tracking sheet, all information submitted on this sheet will be entered into the Customer Member and TSE database.

  • First Name
  • Last Name
  • Address
  • City
  • Province
  • Postal Code
  • Telephone Number
  • Start Date
  • Social Insurance Number
  • Direct Deposit Information
  • Email Address

Important: Submitting incorrect candidate information can result in unnecessary payroll, invoicing and margin errors. Double check that you have entered the right information on the split sheet.

Stafftrak Entry:

Once the Customer Member receives the order sharing/tracking sheet, they are required to add a person file into their Stafftrak database. A person file needs to be entered because the Customer Member will be responsible for entering payroll for this individual; meaning they will also need to be added to the correct customer order in Stafftrak.

Suggestion: Members can request for a customized active code to be added to Stafftrak as “Split Person” or “Split Associate”. This can assist with keeping track of your split candidates and keep them separate from the rest of the Assignment Employee’s. You can reference the Member the individual was lent by in critical notes Example: ABC Personnel.

Payroll:

Who Enters Payroll?

The Customer Member will be responsible for entering payroll since the candidate will be working at their customer location. Time sheets are to be sent to the Customer Member, if Employee Member receives a time sheet from employee it should be forward to the Customer member. It is important that Members are including employee’s full mailing address and email address (if available).

Pay Stubs and T4 Slips:

Pay stubs and T4 Slips will be sent out from the Customer Member, since they are the ones generating weekly payroll. Pay stubs will be emailed weekly or mailed out bi-weekly and T4 Slips annually, therefore Members need to ensure all information is entered in the person file in Stafftrak.

Employee Member:

Employee Member will not be able to view information such as:

  • Cheque History
  • T4 Slips
  • Pay Stubs
  • Quick notes

This means that associates will need to communicate with the Customer Member to retrieve payroll or assignment information.

Employee Payment:

Direct Deposit: People 2.0 highly recommends direct deposit payment for workers on splits it is easier to manage and ensure employees receive on time payment.

Cheques:

It is the responsibility of the Employee Member to make arrangements to get worker’s cheque. Members must come up with a plan to get cheques to their workers. It is important to note that many Members print their own cheques, therefore not all cheques would be printed and available for pickup at People 2.0.

Workers Compensation:

Who is Responsible?

The member processing payroll (Customer Member) will be responsible for split employee’s WSIB reporting and associated costs.

Workplace incidents are to be entered in Stafftrak by the Customer Member. Once the report has been entered, the Employee Member should be made aware of the workplace incident/injury.

Margin:

TSE Setup Pieces:

The below information is critical on the order sharing/tracking sheet to ensure proper split set up:

  • SIN (Social Insurance Number)
  • Employee Member
  • Customer Member
  • Start Date
  • Margin split % for Employee and Customer Member

The information provided needs to be accurate as TSE uses these details to input splits and ensure the participating members are receiving correct payment transfers.

Margin Payment:

Members receive split payments on their margin. Margin is sent out weekly therefore when submitting order sharing/tracker sheets it is important the details are accurate.

An Employee Member receives their margin percentage payment, once the Customer Member client pays the invoice which the split employee was billed on.