Section 07 – Availability Policy (Bill 139) & Hotlist Report

  • Created:
  • / Author: Mai Dowdie

Availability Policy (Bill 139)

Introduction

For Ontario, documenting conversations and tracking when an employee calls in for work, is extremely important to meeting the demands of the Availability Policy (Bill 139). Investigating issues related to Payroll, MOL and WSIB claims are made easier using the Available button, Note, and the Dashboard.

AVAILABLE BUTTON

1

Within the Person file, select the Available button.

2

Selecting the Available button every time an employee calls in for work triggers Stafftrak to create a Quick Note. The Quick Note documents the time and date as well as the user who is making the note.

3

To view the Quick Note for the Person, select the Quick Note button.

4

See the note in the Quick Note list. Select the date/time area to view the Quick Note contents.

NOTE

1

The Hotlist is a list of people available and looking for work that day. The Available button adds Person(s) to the Hotlist. One way to view the Hotlist is to select the Note button on the toolbar.

2

Within the Note area, select HL – AVAILABLE FOR WORK from the drop-down.

3

The current date (by default) shows in the Entered From field, but you may change date values to search for any date range desired.

4

Select the Search button to show your filtered results.

5

A list showing all Persons who called in available for work (assuming Availability button was selected).

To view the Note, select the date/time area. To view the Person file, select the Person name area.

DASHBOARD

1

The Hotlist is a list of people available and looking for work that day. Selecting the Available button adds Person(s) to the Hotlist. One way to view the Hotlist is to select the Dashboard button on the toolbar.

2

Within the Dashboard there are several reports you may view. Each shows numbers indicating how many records that particular report contains at that time. Select to view the Hotlist Report.

3

The Hotlist report shows the list of all Persons who called in available for work. To view the Person file of anyone on the report, select their Person ID, or Person Name.